Exhibit Space Fee
Exhibit space is:

$3,050 per 10' x 10' inline booth
$3,150 per 10' x 10' corner booth

$5,850 per 10' x 20' inline booth
$5,950 per 10' x 20' corner booth

$8,650 per 10' x 30' inline booth
$8,750 per 10' x 30' corner booth

$11,450 per 10' x 40' inline booth
$11,550 per 10' x 40' corner booth

Which entitles you to the following:

• Booth Pipe and Drape
• 7'' x 44'' identification sign with your company name and booth number.
• A Lead Retrieval Scanner
• 2 complimentary personnel registrations per 10' x 10'.
• Participation in the Opening Cocktail Reception, Luncheon Buffets, and Meal Breaks.
• A company and exhibition profile listing in the 2003 Army DOIM Conference Program.
• A hyperlink to your company's Home Page.

The color scheme for the 2003 Army DOIM Conference will be red, white and blue.

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Industry Technology Demonstrations
Each exhibitor will have the opportunity to submit an application to present an Industry Technology Demonstration for a $700.00 fee. Certain rules apply:

• Limited space available
• Limited to one demonstration per company/organization
• Demonstration needs to embody the conference's philosophy of Promoting IT Excellence
• Demonstration needs to embody the conference's theme: "TBA"
• Limited to companies participating in the exhibition

To indicate your company's interest, please check the appropriate block on the registration form or make your submission online. DEADLINE FOR SUBMISSION: 19 February 2003.

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Exhibition Grand Opening Cocktail Reception
The Welcoming Cocktail Reception and official Exhibition Grand Opening will be held on Monday, 23 June 2003 from 1800 to 2100. Buffet tables and cash bars will be placed throughout the exhibit hall to encourage participants to move through the exhibits.

Hospitality Suites/Social Events
Hospitality Suites must be coordinated through the hotel. You may contact them directly. On-site promotions are restricted to the assigned booth areas. Hospitality events will be advertised according to the Exhibition Guidelines provided in the exhibitor kit, which will be mailed to registered exhibitors once all fees have been paid.

Exhibitors agree not to schedule or conduct any outside activities including, but not limited to reception seminars that are in conflict with the official schedule published in the conference program book. Exhibitors will submit to exhibit management thirty (30) days prior to the conference any program the exhibit intends to hold at or in conjunction with the show for written approval as to time, place and type of program.

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Joint Projects
No subletting or sharing of booth space is allowed without written permission of conference management. In the event that you plan to participate in a joint project, consortium agreement, or require support personnel from another organization in your exhibit space, please submit a written request of your intent with your registration form. Should your application be approved, written acknowledgment will be returned with our exhibit confirmation.

The responsible organization/company will be required to assume exhibit management responsibility along with full liability for all others participating in the project. All advertising, signage, literature, and other items displayed and/or distributed in the booth must refer to the joint project rather than to individual support organizations. Name badges will be listed under the "Joint Project" booth title; no individual organization names will be printed on badges. Giveaways should be identified with the joint project and not individual organizations; however, pointers will be allowed to organizations also registered as exhibitors. Non-compliance with these rules may result in loss of exhibit space, display modification and/or limited future participation.

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Exhibit Hall Information
Entrance: The show is not open to the general public. Entrance to the exhibit hall will be allowed with an exhibitor or attendee badge only, as appropriate.

Staffing: Exhibit booths must be staffed at all times during show hours. Unattended displays (i.e. magazine distribution) are restricted to non-equipment displays and must be pre-approved.

Security: There will be 24 hour security in the exhibit hall throughout the duration of the conference. Exhibitors must secure, at their own expense, appropriate liability/loss insurance and provide reasonable security for equipment and displays at all times. Exhibitors will not be allowed to take any equipment or display items from the exhibit hall at any time without written permission and escort. The 2003 Army DOIM Conference and its affiliates will not be held responsible for the loss, theft, or damage of exhibitor-supplied equipment during any part of the show.

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Refund Policy
No refunds will be given for cancellations of booth space(s). If there are mitigating circumstances, submit your request in writing and it will be reviewed by the Exhibitor Staff for a possible refund.

Substitutions and Changes: Name badges are assigned to specific individuals and may not be shared during the show. Substitutions for exhibit personnel unable to attend will be allowed until 31 March 2003. NO SUBSTITUTIONS WILL BE ALLOWED FOR COMPLIMENTARY PASSES.

Setup Passes: Setup passes will be provided at no charge to employees of exhibit space or show decorators hired by your organization to assist in the construction and dismantling of your exhibit. Setup passes will be valid for setup and tear-down days only. Requests must be made utilizing the "Setup Pass Request" form provided in the Exhibitor kit. Setup passes are not needed for registered Booth Personnel.

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Booth Personnel Registration Fees
Visit this site after January 2003 for updates on Booth Personnel Registration.

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Exhibitor Marketing and Promotion Instructions
Exhibitors must submit a description of the nature of the exhibitor's business and type of products to be displayed and/or demonstrated at the conference. This is intended to be a description of what the attendees can expect to see at your booth, not a general company overview. Descriptions must be specific. You may not change the product(s) described unless a written request is approved by the Conference Staff, no later than 1 April 2003. Your description will be printed in conference handouts and also displayed on our website.

Participant Lists: Complimentary 2003 Army DOIM Attendee lists will be available AFTER the conference. Attendee lists will be e-mailed to Exhibit Managers. Additionally, the 2002 Army DOIM list of conference participants will be available on the 2003 Army DOIM website. Lists will include only the names of attendees requesting inclusion.

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Exhibitor Giveaways: Gifts and giveaways must be professional in nature and should be restricted to your booth areas. Show management reserves the right to review giveaways and issue cease and desist orders for items that are not tasteful. A bulletin board will be provided near the show entrance to post announcements and drawing winners, if desired. In keeping with the professional nature of the show, exhibitor giveaway announcements over the public address system will not be allowed.

Emergency Messages/Faxes: A message board will be provided near the exhibit hall entrance for exhibitors to post messages. The conference administration will receive and post messages to exhibitors on this board throughout the week until the close of the show.

Shipping/Receiving of Equipment: GES Exposition Services will receive and store crates, boxes, and skidded materials up to 30 days prior to show setup. These items will be delivered to your booth prior to show setup. Materials should be shipped to arrive at the GES warehouse no earlier than Friday, 12 April 2003. For additional instructions, please refer to the form provided in your Exhibitor kit.

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Show Setup and Teardown: The exhibit hall will be open for show setup:

Saturday, 21 June
1300 - 1700

Sunday, 22 June
0800 - 1700

Monday, 23 June
0800 - 1500

All exhibit setups must be completed by 1500 on Monday. No exceptions will be granted.

Exhibitor Booth Teardown:

Wednesday, 25 June
1730 - 2030

Thursday, 26 June
0800 - 1200

Exhibitor Registration and Check-In: Exhibitor Registration and check-in will be open Saturday, 21 June from 0800 - 1700, Sunday 22 June from 0800 - 1700 and Monday, 23 June 0800 - 1700. The exhibit manager or designated on-site representative must check-in at the 2003 Army DOIM Conference Registration counter by 1700 on Monday, 23 June 2003. Exhibitor materials, to include: printed materials, evaluation forms, and other information will be provided upon check-in. Managers unable to check-in on Monday should make prior arrangements with show management prior to 1600 on Tuesday 17 June 2003. Unless prior arrangements are made, space not occupied on Monday, 23 June will be forfeited by the exhibitor and may be resold, reassigned, or otherwise used by show management without any refund to the exhibitor.

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Other Governing Rules and Regulations
All correspondence concerning the show will be sent to the Exhibit Manager designated on the Exhibitor Registration Form. For the protection of the exhibitor, changes in the designated Exhibit Manager will only be accepted in writing.

It is the sole responsibility of each exhibitor to coordinate with service providers for any requirements beyond the booth setup and administrative support. A Point of Contact listing will be provided in the exhibitor kit which will be mailed to all registered exhibitors once all registration fees have been paid.

Exhibitors must comply with all display and show rules and regulations, as outlined here and in the exhibitor kit. Exhibitors must comply with all fire laws, electrical codes, rules & regulations, codes, statutes, or ordinances as appropriate with respect to installation, conduct, and disassembly of exhibits. Conference management reserves the right to require design modification of sets not in compliance at exhibitor expense. Additionally, conference management reserves the right to cancel any exhibit space at any time for misrepresentation of products to be displayed or for noncompliance with any of the rules set forth herewith.

In accordance with the terms, conditions, and regulations governing exhibits, signature of the organization representative on the application form represents application for space and agreement to abide by the rules and regulations set forth in this agreement or as specifically designated by trade show management. Said applicant must be authorized by the organization he or she represent to sign this agreement. Said application, once accepted and space is confirmed by the 2003 Army DOIM Conference, becomes a contract. Failure to abide by show rules and regulations results in forfeiture of all monies paid under terms of this agreement.

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