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Exhibitor Check-In

• Only exhibit managers must check in to receive exhibitor materials in the Centennial Foyer.
  The hours are:
  1300-1700 Saturday, 21 June
  0800-1700 Sunday, 22 June through Thursday, 26 June

• If the exhibit manager notifies the Conference Staff that he/she is unable to check-in, a pre-designated on-site representative may do so in his/her absence.

• Unexpected delays should be directed to the Conference Administrative Office.

• All Booth Personnel must check in at the 2003 Army DOIM Conference Registration Counter located in the Centennial Foyer to pick-up their badges and conference materials. Booth Personnel cannot access exhibit halls without their badge.

Security

• 24-hour security in exhibit halls

• Exhibitors must secure displays and equipment at their own expense and have appropriate liability/loss insurance during all times throughout the duration of the conference.

• The 2003 Army DOIM Conference and its affiliates will not be held responsible for the loss, theft, or damage of exhibitor supplied displays/equipment throughout the duration of the conference.

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Lodging

• Each exhibitor is responsible for making his/her own hotel room reservation through the appropriate reservation numbers.

• Conference room blocks are reserved in the Hyatt Regency, Atlanta.

• When making a reservation identify yourself as a "commercial delegate" at the 2003 Army DOIM Conference.

• The hotel rate is $112.00 for single, $133.00 for double occupancy *plus tax.

• All reservations must be made by 01 June 2003. After this date rooms and rates will be subject to availability.

• A credit card number is needed to secure your room reservation. Cancellations as per hotel policy.

• In order to maintain the integrity and decorum of the 2003 Army DOIM Conference, we insist that all exhibits, ITDs, and particularly hospitality functions are conducted with respect for the professional and ethical atmosphere inherent in a successful Department of the Army Conference.

• All hospitality functions are to be scheduled outside scheduled conference events.

• The 2003 Army DOIM Conference will not advertise individual exhibitor events.

• Exhibitors may advertise hospitality events according to hotel regulations, contact the hotel for the regulations.

• Attendees at every level have expressed a degree of discomfort arising from extravagant and overly flamboyant hospitality functions. We do not intend to set strict guidelines or in any way make the conference's evening functions "boring." However, your cooperation and adherence to this request will go a long way toward preserving the distinction of the 2003 Army DOIM Conference as one of the top professional IT conferences worldwide.

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